ANNEX 10

Safeguarding Bowls

Templates

December 2015

 


 


Document Version Control

Version: 5

First Approved on:

October 2013

Last reviewed on:

December 2015

Date of next review:

October 2016

 

Review History

Date of Review

Comments

October 2013

Version 1 reviewed and approved for use

October 2014

Reviewed and approved for use

May 2015

Reviewed and approved for use

October 2015

Reviewed and approved for use

December 2015

Reviewed and approved for use

 

Revision History

Version

Change Log

Date

1

Initial release of policy

October 2013

2

Added CofC for Parents

May 2015

3

Added completed club contact list & Vulnerable Adults Policy

September 2015

4

Change text and add EBF

October 2015

5

Changed text and add BCGBA

December 2015

 

 



Index:

Template                                                                                                                    Page

      1                Safeguarding and Child Protection Policy                                             2

      2                Adults at Risk Safeguarding Policy                                                       4

      3                Club Action Plan Template                                                                    7

      4                Application Form – Coaches/Staff/Volunteers/Officers                        8

      5                Self-Disclosure Form                                                                             11

      6                Volunteer Reference Form                                                                    13

      7                Junior Player Consent Form                                                                 14

      8                Junior Section Register of Attendance                                                  16

      9                Private Vehicle Registration Form                                                        17

      10              Photographers Event Registration Form                                               19

      11              Parent/Carers’ Permission form for use of photographs/DVD’s           20

      12              Code of Conduct for Coaches                                                              21    

      13              Code of Conduct for Children                                                               23    

      14              Code of Conduct for Parents                                                                24    

      15              Incident Reporting Form                                                                        25    

      16              Safeguarding Contacts                                                                          28

      17              Example of Contact Details                                                                   29


 

Template 1

Safeguarding and Child Protection Policy Template

[name  of)    Bowls Club has considered its responsibilities to the young people participating in bowls at our premises and within our club very carefully, and has produced the following Safeguarding and Child Protection Policy and underpinning procedures in order to set out the standards we wish to uphold in providing activities for children and safeguarding the welfare of children in our care.

[name  of]    Bowls Club affiliates to the National Governing Body and the Club recognises the policies of their Governing Body, as set in out in the “Safeguarding Bowls Guidelines”.

1. Policy Statement

[name  of] Bowls Club acknowledges its duty of care to safeguard the welfare of all young people (defined as those under 18) involved in bowls within the club. All young people have a right to protection, and have their particular needs taken into account.

[name  of]    Bowls Club will therefore endeavour to ensure the safety and protection of all young people involved with the club through the Child Protection guidelines adopted by the Management Committee of the club. It is the responsibility of all adults within the club to assist the Management Committee in this endeavour.

2. Policy Aims

·         To provide young people with appropriate safety and protection whilst in the care of the club and also help them to enjoy their experience of the sport of bowls.

 

·         To reassure parents that their children will receive the best practicable care possible whilst participating in activities within the club.

 

·         To provide support to club members and volunteers to make informed and confident responses to specific child protection issues and to fulfil their role effectively.

3. Principles

·         The welfare of young people is paramount.

 

·         All young people, whatever their age, culture, disability, gender, language, ethnic origin and religious beliefs have the right to protection from abuse.

 

·         All suspicions and allegations of abuse and poor practice will be taken seriously and responded to swiftly and appropriately.

 

·         All staff and volunteers working in bowls have a responsibility to report concerns to their Club Welfare Officer.

 

·         Adults – club members, volunteers, coaches, referees and members will be supported to understand their role and responsibility with regard to the duty of care and protection of young people by the club and the National Governing Body.


 

·         Individuals will receive support through education and training, coordinated by the club/national governing body to be aware of and understand best practice and how to manage any welfare or child protection issues that may come to light.

 

·         [name of] Bowls Club will work in partnership with young people and parents to review and implement child protection and safeguarding procedures.

 

·         [name of] Bowls Club’s policy and procedures are based on the above principles and  UK and  international legislation and  government guidance and take the following into consideration:

 

·         The Children Act 1989 and 2004.

 

·         Working Together to Safeguard Children 2015.

 

·         The UN Convention on the Rights of the Child.

 

·         Any subsequent legislation relating to child protection would implicitly be incorporated into this document.

4. Responsibilities and Communication

·         The [name of] Bowls Club Child Protection Policy will be available to all members, parents, staff, volunteers and participants.

 

·         The Policy will be reviewed every three years by the Management Committee, and amended as appropriate. Guidance from Bowls National Governing Bodies will be sought as part of the review process.

 

·         The Management Committee has responsibility for ensuring that the policy and procedures are implemented, including referring any appropriate disciplinary action to the national governing body as appropriate.

 

·         The Club Welfare Officer has responsibility for responding to any allegations, concerns or child protection incidents, passing information to the appropriate National Governing Body Designated Safeguarding Officer and informing the appropriate club staff where relevant.

 

·         Parents have a responsibility to work together with the club in implementing procedures and providing their children with the necessary information to keep themselves safe.

5. Monitoring and review

·         This policy will be reviewed one year after being introduced and then every three years or in response to significant new legislation.

 

·         The policy will be monitored in partnership with the national governing body and Bowling Development Alliance procedures.

 

Template 2

Safeguarding Adults at Risk Policy Template

[name  of]    Bowls Club affiliates to the National Governing Body and the Club recognises the policies of their Governing Body, as set in out in the “Safeguarding Bowls Guidelines”.

 

Policy Aims

·         The purpose of this policy is to outline the duty and responsibility of staff/volunteers working on behalf of the [name  of]    Bowls Club in relation to Safeguarding Adults at risk.

·         All adults have the right to be safe from harm and must be able to live free from fear of abuse, neglect and exploitation.

Objectives

·         Everyone who participates in bowls is entitled to do so in a safe and enjoyable environment.

·         The Club is committed to helping everyone in bowls accept their responsibility to safeguard adults at risk, from harm and abuse.

·         All suspicions and allegations of abuse and poor practice will be taken seriously and responded to swiftly and appropriately.

·         Staff and volunteers working with adults at risk in bowls have a responsibility to report concerns to their Club Welfare Officer.

Definition of an Adult at Risk?'

·         An Adult (a person aged 18 or over) who 'is or may be in need of community care services by reason of mental or other disability, age or illness; and who is or may be unable to take care of him or herself, or unable to protect him or herself against significant harm or exploitation'. (Definition from the Department of Health 2002)

·         This could include people with learning disabilities, mental health problems, older people and people with a physical disability or impairment. It may also include victims of domestic abuse, hate crime and anti- social behavior. The persons’ need for additional support to protect themselves may be increased when complicated by additional factors, such as, physical frailty or chronic illness, sensory impairment, challenging behavior, drug or alcohol problems, social or emotional problems, poverty or homelessness.

Types of Abuse

The Department of Health in its ‘No Secrets’ 2000 report suggests the following as the main types of abuse:

 

·         Physical abuse - including hitting, slapping, pushing, kicking, misuse of medication, restraint, or inappropriate sanctions.

·         Sexual abuse - including rape and sexual assault or sexual acts to which the vulnerable adult has not consented, or could not consent or was pressured into consenting.

·         Psychological abuse - including emotional abuse, threats of harm or abandonment, deprivation of contact, humiliation, blaming, controlling, intimidation, coercion, harassment, verbal abuse, isolation or withdrawal from services or supportive networks.

·         Financial or material abuse - including theft, fraud, exploitation, pressure in connection with wills, property or inheritance or financial transactions, or the misuse or misappropriation of property, possessions or benefits.

·         Neglect and acts of omission - including ignoring medical or physical care needs, failure to provide access to appropriate health, social care or educational services, the withholding of the necessities of life, such as medication, adequate nutrition and heating.

·         Discriminatory abuse - including race, sex, culture, religion, politics,  that is based on a person’s disability, age or sexuality and other forms of harassment, slurs or similar treatment, hate crime.

·         Institutional abuse - Institutional abuse although not a separate category of abuse in itself, requires specific mention simply to highlight that adults placed in any kind of care home or day care establishment are potentially vulnerable to abuse and exploitation. This can be especially so when care standards and practices fall below an acceptable level as detailed in the contract specification.

·         Multiple forms of abuse  - Multiple forms of abuse may occur in an ongoing relationship or an abusive service setting to one person, or to more than one person at a time, making it important to look beyond single incidents or breaches in standards, to underlying dynamics and patterns of harm. Any or all of these types of abuse may be perpetrated as the result of deliberate intent and targeting of adults at risk, negligence or ignorance.

Responsibilities and Communication

·         The [name  of]    Bowls Club Safeguarding Policy will be available to all members, parents, staff, volunteers and participants. It is important that adults at risk are protected from abuse. All complaints, allegations or suspicions must be taken seriously with the Club Welfare Officer passing information to the appropriate National Governing Body Designated Safeguarding Officer and informing the appropriate club staff where relevant.

·         The Club has responsibility for ensuring that the policy and procedures are implemented, including referring any appropriate disciplinary action to the national governing body as appropriate.

The Role of Key Individual Agencies

 

·         Adult Social Services - The Department of Health’s recent ‘No secrets’ guidance document requires that authorities develop a local framework within which all responsible agencies work together to ensure a coherent policy for the protection of vulnerable adults at risk of abuse.

All local authorities have a Safeguarding Adults Board, which oversees multi-agency work aimed at protecting and safeguarding vulnerable adults. It is normal practice for the board to comprise of people from partner organisations who have the ability to influence decision making and resource allocation within their organisation.

·         The Police - The Police play a vital role in Safeguarding Adults with cases involving alleged criminal acts. It becomes the responsibility of the police to investigate allegations of crime by preserving and gathering evidence. Where a crime is identified, the police will be the lead agency and they will direct investigations in line with legal and other procedural protocols.

 

Legal Framework

·         The Government guidance ‘No Secrets’, published in 2000, sets out a code of practice for the protection of adults at risk: www.gov.uk/government/publications/no-secrets-guidance-on-protecting-vulnerable-adults-in-care The Care Act (2014), which came into force from April 2015, sets out for the first time a legal framework for safeguarding adults. Each Local Authority must have a Safeguarding Adults Board (SAB) that includes the local authority, NHS and police. SABs must meet regularly, develop shared safeguarding plans and publish an annual review of progress. SABs will carry out Safeguarding Adults Reviews in some circumstances relating to safeguarding failures. The Act also introduces a responsibility for Local Authorities to make enquiries and take any necessary action if an adult with care and support needs could be at risk, even if that adult isn’t receiving local authority care and support.

·         Human Rights Act 1998, the Mental Capacity Act 2005 and Public Interest Disclosure Act 1998

·         Data Protection Act 1998, Freedom of Information Act 2000, Safeguarding Vulnerable Groups Act 2006, Deprivation of Liberty Safeguards, Code of Practice2008

·         The Mental Capacity Act 2005, covering England and Wales, provides a statutory framework for people who lack capacity to make decisions for themselves, or who have capacity and want to make preparations for a time when they may lack capacity in the future. It sets out who can take decisions, in which situations, and how they must go about this.

Monitoring and Review

·         This policy will be reviewed one year after being introduced and then every three years or in response to significant new legislation by the Management Committee, and amended as appropriate. Guidance from Bowls National Governing Bodies will be sought as part of the review process.

·         The policy will be monitored in partnership with the National Governing Body and Bowls Development Alliance procedures.


 

Template 3

Club Action Plan Template

This action plan can assist a club to identify where there are gaps in order to provide a safe and welcoming environment for children and vulnerable adults.

Check List

(Insert Club Name)

Has

Yes

No

Action Required

By Whom

By When

Club Welfare Officer

 

 

 

 

 

Child Protection Policy

 

 

 

 

 

Adults at Risk Policy

 

 

 

 

 

Recruitment Policy

(staff, coaches & volunteers)

 

 

 

 

 

Health and Safety Policy

 

 

 

 

 

Equity Policy

 

 

 

 

 

Photography and Video recording Policy

 

 

 

 

 

Anti-bullying Policy

 

 

 

 

 

“Whistle-blowing” Policy

 

 

 

 

 

Relevant Player Profile Forms

 

 

 

 

 

Guidelines on transportation of young people’

 

 

 

 

 

 Guidelines on the supervision of children  & adults at risk

 

 

 

 

 

Established a late collection/pick up procedure

 

 

 

 

 

Codes of Conduct

(parents/coaches/children)

 

 

 

 

 

Adopted  the NGB Disciplinary Procedures or the club has its own

 

 

 

 

 

Undertaken a Risk Assessment both for adults and juniors

 

 

 

 

 

Made parents aware of the Child Protection Policies and Procedures

 

 

 

 

 

Ensure  all club members, coaches and volunteers have access to appropriate training

 

 

 

 

 

Relevant contact details for all key people/agencies are displayed on the Club noticeboard

• NGB Designated Safeguarding Officer

• County Welfare Officer

• Club Welfare Officer

• Local Child Social Care

• Local Adult Social Care

• Local Police

• NSPCC

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Template 4

Application Form Template – Coaches/Staff/Volunteers/Officers

Position Applied For:

Personal Details:

 

Title:  Mr/Mrs/Miss/Dr/Other : (please specify)

 

Full Name:

 

Any previous surname:

 

Date of Birth:

 

Place of Birth:

 

National Insurance Number (UK Only):

 

 

Present Address:

 

Post Code:

 

Telephone Numbers:

 

Email Address:

 

Previous Address (if you have moved within the last five years):

 

 

 

Current Occupation:

 

Name and address of Organisation;

 

Role:

 

Start Date:

 

 

Previous Jobs:

 

Role:

 

Name of Organisation:

 

 

Start Date:                                                                     Finish Date:

 

Reason for Leaving:

 

 

 

 

 

Name of Organisation:

 

 

Start Date:                                                                     Finish Date:

 

Reason for Leaving:

 

 

Role:

 

Name of Organisation:

 

 

Start Date:                                                                     Finish Date:

 

Reason for Leaving:

 

 

 

 

(Add more on a separate sheet of paper if applicable)

 

Relevant Experience:

 

 

 

 

 

 

 

 

Previous Experience (including of working with children and young people if appropriate to this role):

 

 

 

 

 

 

 

 

Qualifications:

Academic:

 

 

Vocational:

 

 

Sporting:

 

 

Reason for Applying:

 

 

 

 

 

 

 

References:

 

Please provide the names and addresses of two people who know you well (who are not related to you) (include people who have first-hand experience of you working with children if this is relevant to this role) and whom we can contact to obtain a reference

 

With your approval, we will also contact your employer (where appropriate) to obtain a reference.

Name:

 

Address:

 

 

 

 

Telephone Number:

 

 

Name:

 

Address:

 

 

 

 

Telephone Number:

 

 

 

I am a member of a bowls club affiliated to the National  Governing Body:

 

Yes/No - Full/Associate (please provide details of which Governing Body your club is

affiliated to and your membership number, if applicable):

 

 

Member of BDA Coaching Scheme        Yes/No

 

Membership number (if applicable)

 

 

I agree to abide by the Club/County Codes of Conduct and Child Protection Policy, and confirm that the information I have supplied in completing this form is correct and true.

 

 

Signed:                                                                                                        Date:

 


 

Template 5

Self-Disclosure Template

This form may be adapted to include individuals working with vulnerable adults

Private and Confidential

For roles involving contact with children (under 18 year olds).

All information will be treated as confidential and managed in accordance with relevant data protection legislation and guidance. You have a right of access to information held on you under the Data Protection Act 1998.

 Part One

 

For completion by the Club:

Name:

 

 

 

Address and Postcode:

 

 

 

 

Telephone/Mobile No:

 

 

Date of Birth:

 

 

Gender:

Male        /         Female

 

Identification (tick box below):

 

I confirm that I have seen identification documents relating to this person, and I confirm to the best of my ability that these are accurate.

 

Either

UK Passport Number and Issuing Office

 

 

UK Driving Licence Number (with picture)

 

 

Plus

National Insurance Card or current Work Permit Number

 

Signature of authorised Officer:

 

 

 

Print name:

 

 

 

 

Date:

 

 

 


 

Part Two

NOTE:
If the role you are in or have applied for involves frequent or regular contact with or responsibility for children you will also be required to provide a valid DBS (Disclosure and Barring Service) certificate which will provide details of criminal convictions; this may also include a Barring List check depending on the nature of the role (see organisational guidance about eligibility for DBS checks).

For completion by the individual (named in Part one):

 

Have you ever been known to any Children’s Services department or Police as being a risk or potential risk to children?

YES        /         NO

(if Yes,  provide information below):

 

 

 

Have you been the subject of any disciplinary investigation and/or sanction by any organisation due to concerns about your behaviour towards children?

YES        /         NO

(if Yes,  provide information below):




Confirmation of Declaration (tick box below)

 

I agree that the information provided here may be processed in connection with recruitment purposes and I understand that an offer of employment may be withdrawn or disciplinary action may be taken if information is not disclosed by me and subsequently come to the organisation’s attention. 

 

In accordance with the organisation’s procedures if required I agree to provide a valid DBS certificate and consent to the organisation clarifying any information provided on the disclosure with the agencies providing it.

 

I agree to inform the organisation within 24 hours if I am subsequently investigated by any agency or organisation in relation to concerns about my behaviour towards children or young people.

 

I understand that the information contained on this form, the results of the DBS check and information supplied by third parties may be supplied by the organisation to other persons or organisations in circumstances where this is considered necessary to safeguard children.

Signature:

 

 

Print name:

 

 

Date:

 


 

Template 6

Volunteer Reference Template

[Name]      has expressed an interest in becoming a volunteer and has given your name as a referee.

As this post involves substantial access to children and adults at risk and as an organisation committed to safeguarding, it is important if you have any reason to be concerned about this applicant that you include the information within this form. You may be subsequently contacted for more information about these concerns in order that we can make informed decisions about the suitability of this person for this role.

If you have any queries about this form, please contact the National Governing Body Designated Safeguarding Officer:

Name:

Organisation:

Telephone Number:

Any information disclosed in this Reference will be treated in confidence and in accordance with relevant legislation and guidance, and will only be shared with the person conducting the assessment of a candidate’s suitability for a post, if he or she is offered the position in question.

·         How long have you known this person?

 

·         In what capacity?

 

·         What attributes does this person have which would make him/her suited to this work?

 

·         How would you describe his/her personality?

 

·         Please rate the person on the following: (Please tick one box for each question)

 

Poor

Average

Good

Very Good

Excellent

Sense of responsibility

 

 

 

 

 

Self-motivation

 

 

 

 

 

 Motivate others

 

 

 

 

 

Reliability

 

 

 

 

 

Dealing with children/ adults at risk

 

 

 

 

 

Commitment

 

 

 

 

 

Trustworthiness

 

 

 

 

 

 

Signed:                                                                                    Date:

Template 7

Junior Player Consent Form Template

The safety and welfare of juniors in our care is paramount, and it is therefore important that we are aware of any illness, medical condition and other relevant health details so that their best interests are addressed.

Please complete this form with our assurance that the information will be treated as confidential.

It is the responsibility of the junior and their parent to notify the Bowls Club Welfare Officer (BWO) or Secretary if any of the details change at any time.

Name:

 

Date of Birth:

 

Address:

 

 

 

Telephone Number:

 

Parents Name:

 

Address (if different to above)

 

 

 

Home Telephone Number:

 

Mobile Telephone Number:

 

Work Telephone Number:

 

Emergency Contacts

Contact 1 – Name:

 

Relationship to Child:

 

Home Telephone Number:

 

Mobile Telephone Number:

 

Work Telephone Number:

 

Contact 2 – Name:

 

Relationship to Child:

 

Home Telephone Number:

 

Mobile Telephone Number:

 

Work Telephone Number:

 

 

 

Child’s Doctors Name:

 

Doctors Surgery Address:

 

 

 

Telephone Number:

 

Does your child experience any conditions requiring medical treatment and/or medication?

Yes □    No □

*If YES please give details, including medication, dose and frequency:

 

Does your child have any allergies?

Yes □    No □

*If YES please give details:

Does your child have any specific dietary requirements?

Yes □    No □

*If YES please give details:

 

 

What additional needs, if any, does your child have e.g. needs help to administer planned medication, assistance with lifting or access, regular snacks?

 

 

The Disability Discrimination Act 1995 defines a disabled person as ‘anyone with a physical or mental impairment, which has a substantial and long term adverse effect on his or her ability to carry out normal day to day activities’.

 

Do you consider your child to have a disability?   Yes □    No □

 

If YES what is the nature of the disability?

 

Hearing impairment: □                        Learning disability: □               Multiple disabilities:  □

Physical disability: □               Other: (please specify) : 

Does your child have any communication needs e.g. non-English speaker/hearing impairment/sign language user/ dyslexia? If yes, please tell us what we need to do to enable him/her them to communicate with us fully

 

 

•    I confirm to the best of my knowledge that my child does not suffer from any medical condition other than those detailed above.

 

•    I agree to notify the County/club of any changes.

 

•    I,                                                    , being parent/guardian of the above named child, hereby give permission for the NGB/County/club responsible person to give the immediately necessary authority on my behalf for any medical or surgical treatment recommended by competent medical authorities, where it would be contrary to my child’s interest, in the doctor’s medical opinion, for any delay to be incurred by seeking my personal consent.

 

•    The attached signature will denote that my child has my permission to be on the bowls club’s premises. (Please tick the box if agreed) □

 

•    I acknowledge that the club is not responsible for providing adult supervision for my child except for formal junior bowls coaching, matches or competition. (Please tick the box if agreed) □

 

•    I also agree to my child being transported by club representatives to and from venues

 

When he/she is representing the bowls club. (Please tick the box if agreed) □

 

Signed (Parent/Guardian):

 

Print Name:

 

Date:

 


 

Template 8

Junior Section Register of Attendance Template

Tick those attending   and put a cross (x) through the tick when they have been collected. Do not assume that someone has been collected; you may need to check for yourself.

Name of Child

Date

Time In

Time out

Collected By

Signature

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 

Template 9

Private Vehicle Registration Form Template

See Transportation Guideline 6 for more information

To be completed by Volunteer Drivers

Purpose of the form:

·         to register the private vehicles used for the transport of children in connection with bowls away fixtures or tours.

 

·         to inform drivers of the need to check and amend their insurance, if necessary, if they intend to use their vehicle on behalf of the organisation, and if passengers are being carried in connection with the organisation’s activities or events

 

·         the form must be completed by the driver of any private vehicle used for the transportation of individuals to and from bowls activity.

Completed forms must be handed to the organisation’s secretary or Bowls Club Welfare Officer

Driver Details

Vehicle Details

Full Name:

Registration Number:

Address:

 

 

Post Code:

Colour:

Name of Registered Keeper:

 

Make:

Telephone Number:

Model:

Driving license Number and type (e.g. Full):

Other members authorised to drive the vehicle:

MOT Expiry Date:

Insurance Company

Insurance Expiry Date:

Road Tax Expiry Date:

Declaration (please tick each box)

 

I have informed the insurance company of my intention to transport members on behalf of the County/Club. I have stated if I will be claiming expenses in connection with this additional use. □

 

I have extended the policy and paid any additional premium as required by the insurance company  □

To the best of my knowledge my vehicle is roadworthy. □

 

I will inform all passengers of the legal requirements to wear seat belts. □

 

I will inform all passengers that smoking is not permitted in the vehicle. □

 

I agree not to give children a lift on their own. □

 

 

I declare that the information stated here is correct and that I will inform the County/Club of any changes. □

 

I have agreed to give sight of my driving licence to the administrator. □

 

Signed:

 

Print Name:

 

Date:

 

Bowls Approved Driver

 

Name:

 

Registration Number:

 

Signed:                                                                                                           Date:

County/Club/County Secretary/Chair

Original Driving License and paper seen                           (insert date) and driving offences listed.

 

Signed:                                                                                                  Date:

 

 


 

Template 10

Photographers Event Registration Template

See Guideline 11 for more information.

Event:

 

I wish to take photographs or record images at this event. I agree to abide by the event organiser’s guidelines and confirm that the photographs or recorded images will only be used appropriately.

Name:

 

Address:

 

 

 

Telephone Number:

 

Signature:                                                                                          Date:

 

 

Please complete and return to the event organiser.

 


 

Template 11

Parent/Carers Permission template for use of photographs and recorded images

This form is to be signed by the legal guardian of a young person under the age of 18, together with the young person. Carers of adults at risk should also sign the form in the presence of the adult at risk. Please note that if you have more than one child/ adult at risk registered you will need to complete separate forms for each.

                                              [County/Club] recognises the need to ensure the welfare and safety of all young people and adults at risk in bowls and as part of our commitment to ensure their safety we will not permit photographs, video images or other images to be taken or used without your consent.

The                                         [County/Club] will follow the guidance for the use of images of young people or adults at risk as detailed within the respective Child Protection Policy and Procedures. (Attached for information).

The                                         [County/Club] will take steps to ensure these images are used solely for the purposes for which they are intended i.e. the promotion and celebration of the activities of                                                                                            [County/Club].

IF YOU BECOME AWARE THAT THESE IMAGES ARE BEING USED INAPPROPRIATELY YOU SHOULD INFORM THE (Bowls Club) WELFARE OFFICER IMMEDIATELY

The photographs may be available on the website http://

For the bowls season year …….,  If at any time either the parent/guardian/carer wishes the data to be removed from the website, 7 days’ notice must be given to the Bowls Club Welfare Officer after which the data will be removed.

To be completed by parent/guardian/carer, I …………………………………….… (Full name)
Consent / do not consent to *

(Name of organisation) ………………………..……Bowling Club. Photographing or videoing
………………………………. (Name of individual)

Under the stated rules and conditions, and I confirm I have legal parental/carer responsibility for this individual and am entitled to give this consent. I also confirm that there are no restrictions related to the taking of photographs.

Signature……………………………………………….….       Date……………….

Print Name …………………………………………………..

To be completed by child/adult at risk (if applicable) …………………………………..…………... (Name of individual) 
Consent / do not consent to *

The Bowling Club photographing or videoing my involvement in all aspects of bowling activities.

Signature……………………………………………….….       Date……………….

Print Name …………………………………………………..

 

* Delete as appropriate


Template 12

Code of Conduct for Coaches Template

I agree to uphold the following rights, relationships and responsibilities:

1. Rights

·         Respect the rights, dignity and worth of every person.

 

·         Help create an environment where all children and adults at risk have an equal opportunity to participate.

 

·         Help create and maintain an environment free of fear and harassment.

 

·         Recognise the rights of all children and adults at risk to be treated as individuals.

 

·         Recognise the rights of parents/carers and children/adults at risk to confer with other coaches and experts.

 

·         Promote the concept of a balanced attitude, supporting the well-being of the child or vulnerable person both in and out of bowls.

 

·         Do not discriminate on the grounds of sex, marital status, race, colour, disability, sexuality, age, religion or political opinion.

 

·         Do not condone or allow to go unchallenged any form of discrimination or prejudice.

 

·         Do not publicly criticise or engage in demeaning descriptions of others.

 

·         Communicate with children or adults at risk in a manner that reflects respect and care.

2. Relationships

·         Develop relationships with parents/carers and children/ adults at risk based on openness, honesty, mutual trust and respect.

 

·         Do not engage in any behaviour that constitutes any form of abuse (physical, sexual, emotional abuse, neglect or bullying).

 

·         Be aware of the physical limits of children/ adults at risk and ensure that training loads and intensities are appropriate.

 

·         Ensure that physical contact is appropriate and necessary and is carried out within recommended guidelines.

 

·         Always try to work in an open environment (e.g. avoid private or unobserved situations).

 

·         Do not engage in any form of sexually-related contact with children/ adults at risk. Sexual innuendo, flirting or inappropriate gestures and terms are also unacceptable.

 

·         Promote the welfare and best interests of all children and adults at risk.

 

·         Explain to parents/carers, as appropriate, the potential impact of the coaching programme on the child/ adult at risk.

 

·         Do not have a sexual relationship with someone under the age of 18 who you are coaching.

 

·         Be familiar with the organisation’s Child Protection Policy and Procedures.

 

·         Report any concerns you may have in relation to a child/ adult at risk or the behaviour of an adult, and follow reporting procedures.

 

·         Consider the child’s/vulnerable adults’ opinions when making decisions about their participation in bowls.

 

·         Inform parents/carers and children/ adults at risk of the etiquette and practical considerations when playing bowls.

 

·         Inform parents/carers of any potential financial implications.

3. Responsibilities and Personal Standings:

·         Demonstrate proper personal behaviour and conduct at all times.

 

·         Be fair and honest with all children and adults at risk.

 

·         Develop an appropriate working relationship with children/ adults at risk based on mutual trust and respect.

 

·         Always emphasise that the well-being and safety of the child/adult is more important than the development of performance.

 

·         Do not smoke, or drink alcohol, while actively working with children or adults at risk. Never use recreational or performance-enhancing drugs.

 

·         Promote the positive aspects of bowls (e.g. fair play, honesty and etiquette).

 

·         Attend appropriate training to enable you to keep up-to-date with your role and matters relating to the welfare of children and  adults at risk

 

·         Hold relevant qualifications.

 

·         Ensure the necessary insurance cover is in place.

 

Signed:…………………………………..   Name:………………………………   Date:……………

 


 

Template 13

Code of Conduct for Children

You should:

·         play fairly and apply bowls standards both on and off the rink.

 

·         respect advice that you receive.

 

·         treat others as you would wish to be treated yourself.

 

·         respect all players regardless of colour, disability or age.

 

·         report anything which worries you.

 

·         look out for yourself and for the welfare of others.

 

·         speak out if you consider that you or others have been poorly treated.

 

·         arrive on time and come ready to play.

 

·         tell someone in authority if you are leaving a venue or competition.

 

·         accept that these guidelines are in place for the well-being of all concerned.

 

·         treat members and coaches with respect.

 

·         observe instructions or restrictions required by appropriate members of staff.

 

Do Not:

·         take part in any irresponsible, abusive, inappropriate or illegal behaviour.

 

·         consume alcohol or illegal or performance-enhancing drugs or stimulants.

 

·         Smoke.

 

·         use foul language.

 

·         publicly act disrespectfully to others.

 

 

Signed:                                                                                             Date:


 

Template 14

Code of Conduct for Parents & Carers

You should:

·         Remember that bowls is  FUN

·         Applaud effort and good play as well as success

·         Appreciate good play by the opposition

·         Encourage all players to respect the opposition, umpire, referee and other bowls officials

·         Offer encouragement at all times

·         Respect the umpire and referees decisions

You should not:

·         Enter the bowls playing area at any time

·         Coach from the side but allow the assigned coach to do their job

·         Act in an offensive or insulting manner or use abusive language

·         Show disrespect to the umpire, referee or other bowls match officials

 

 

 

Signed:                                                                                      Date:


 

 

Template 15

Incident Reporting Form

If you suspect that a young person/ adult at risk may be being abused, whether physically or emotionally, it is not your responsibility to take control of the situation or to decide whether the abuse is actually taking place. However, you do have a responsibility to inform the appropriate people about your concerns so that they may make enquires and take any action necessary for the well-being of the young person.

However small your concern, you should share it with the Club Welfare Officer who will take responsibility for referring it to the County Welfare Officer/NGB Lead Officer or other agencies.

Please ensure that confidentiality is maintained as far as possible. Only discuss your concerns on a need to know basis, and do not disclose the identity of those involved unless absolutely necessary.

Details of young person/ adult at risk

Name

 

Position

 

Date of Birth/Age

 

Address

 

 

 

 

 

Telephone Number

 

Name of Carer

 

Contact details for parent/carer

 

Club:

 

County:

 

School:

 

Date concern received:

Name of person reporting the concern:

 

 

 

Contact details of person reporting concern

Name

 

Address

 

 

 

 

 

Telephone Number

 

Club

 

 

 

 

Details of others involved in concern
(if more space needed add on a separate sheet of paper)

Details of the concern

Date/Time

 

Location

 

Persons involved/witnesses:

 

 

 

Nature of concern

 

 

 

How did the concern come to your attention?

 

 

 

Observations: e.g. changes in behaviour, inappropriate actions, injuries, etc.

 

 

 

Record of conversation: Details of exactly what was said to you and by you:

 

 

 

Action taken:

 

 

Contacts Made

Police

Yes  /    No

If yes please state

 

Contact name and number

 

 

Details of advice received:

 

 

 

Social Services

Yes  /    No

If yes please state

 

Contact name and number

 

 

Details of advice received:

 

 

 

NGB Child Protection officer

Yes  /    No

If yes please state

 

Contact name and number

 

 

Details of advice received:

 

 

 

Local Authority

 

Yes  /    No

If yes please state

 

Contact name and number

 

Details of advice received:

 

 

 

Other (e.g. NSPCC)

 

Yes  /    No

If yes please state

 

Contact name and number

 

Details of advice received:

 

 

 

 

 

Summary

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Ethnic Group

Please choose the category that best describes the child’s ethnic group from the following list and tick the appropriate box:

 

White

A1 British □     A2 Irish □        A3 Any other white background □

 

Mixed

B1 White & Black Caribbean □           B2 White & Black African □  B3 White & Asian  □    
B4 Any other mixed background □

 

Asian

C1 Indian □   C2 Pakistani □  C3 Bangladeshi  □     C4 Any other Asian background □

 

Black or Black British

D1 Caribbean □   D2 African □  D3 Any other Black background □

 

Chinese or Other Ethnic Background

E1 Chinese □ E2 Any other (please write in):

 

Disability

The Disability Discrimination Act 1995 defines a disabled person as anyone with a “physical or mental impairment that has a substantial and long term adverse effect upon his/her ability to carry out normal day-to-day activities.”

 

Please choose the description that best describes the nature of the child’s disability and tick the appropriate box.

 

A Visually impaired  □ D Learning disability □

 

B Hearing impaired  □ E Multiple disability □

 

C Physical disability  □ F Other (please write below)                                                                     

 

You may wish to discuss your concerns with someone outside of the organisation to gain reassurance. The NSPCC Helpline can help with this, and is confidential.

 

NSPCC Helpline:  0808 800 5000

 


 

Template 16

Safeguarding Contacts

 

Club Welfare Officer …………..…………………………………………………………………….

 

County Welfare Officer …………..………………………………….………………………………

 

National Governing Body Designated Officer …………..………………………………………

 

NSPCC Contact:   Tel 0808 800 500    www.thecpsu.org.uk    e-mail help@nspcc.org.uk     .

 

ChildLine: Tel 0800 1111 www.childline.org.uk          a free 24hr helpline for children             .

 

Local Authority Designated Officer (LADO) …………..…………………………………………

 

The Police (local)……..……………………………………………………………………………….

 

The Children’s Social Care …………..………………………….…………………………………

 

The Adult Social Care …………..………………………….…………………………………

 

Local Safeguarding Children Boards. …………………………………..………………………….
(See Guideline 8 for assistance)

 

 

 


 

 


                                    

 

 

 

 

Template 17

Contact details

(Completed example template)

                                                       

Club Welfare Officer ……………………………………………………………..…………..

 

National Governing Body Designated Officer ……………………………………………

 

NSPCC Contact:   Tel 0808 800 500    www.thecpsu.org.uk    e-mail help@nspcc.org.uk     .

 

ChildLine: Tel 0800 1111 www.childline.org.uk          a free 24hr helpline for children             .

 

Local Authority Designated Officer (LADO)   …………………………………………………

 

The Police ………………………………………….………………………………………………

 

The Children’s Social Care …………………………………..…………………………………

 

Local Safeguarding Children Boards. ………………..………………………………………