1.            The Association shall be called the Welsh Crown Green Bowling Association (“WCGBA”) and shall be the national governing body for the sport of Crown Green Bowls in Wales.

 

2.            These rules and bye-laws (“rules”) shall be read in accordance with the WCGBA Constitution.

 

3.            Officers and Management

 

3.1       The Officers of the WCGBA shall be:

a.    The President

b.    The Deputy President

c.    The Chairman

d.    The Vice-Chairman

e.    The Chief Executive Officer

f.     The Financial Officer

g.    The Secretary

h.    The Players Registrar

i.      The Tournament Officer

j.      The Marketing & Media Officer

k.    The Development Officer

l.      The Press Officer

m.   The Safeguarding Lead Officer

n.    The Website Manager

o.    The BCGBA Representative

p.    The Open Competitions Registrar

q.    The Disability Liaison Officer

 

3.2       The President and Deputy President shall be elected by the Members of the WCGBA at an Annual General Meeting. On a rotational basis each area bowling association shall nominate a representative for approval to the EGB to become the Deputy President, and subsequently President of the Association. Once approved the candidate shall be moved for nomination. If not approved, an area association shall be asked to nominate an alternative candidate.

 

3.3       The Chairman, Vice-Chairman, Chief Executive Officer, Financial Officer and Secretary shall be appointed by the EGB in accordance with the WCGBA constitution.

 

3.4       All other Officers shall be appointed by the Chief Executive Officer in conjunction with and approval from the EGB.

 

3.5      The management of the WCGBA will be undertaken by the Executive Governance Board (“EGB”), the terms of which are set out in the WCGBA constitution.

 

3.6      The sub-committees of the WCGBA shall be:-

            a.         Area Bowling Associations

            b.         The Development Committee

            c.         The Finance Committee

            d.         The National Performance Committee

            e.         The Tournament Committee

            f.          The Safeguarding Committee

 

3.7      Save for the Area Bowling Associations, Chairs for the Committees will be appointed by the EGB annually following the Annual General Meeting.

 

3.8      Save for the Area Bowling Associations, a minimum of two members of the EGB will sit on each of the above committees. Individuals may be invited to join any of the above committees where their expertise would assist in the running of the WCGBA.

 

3.9      The Code of Conduct for EGB Members, Officers and Committee Members can be found at Annex 1.

 

4.         Membership Regulations

 

4.1       the Categories of Membership are:

a.         Area Bowling Associations

b.            Bowling Societies

c.             Bowling Leagues

d.            Bowling Clubs

e.            Life members

 

4.2      Application for Membership of the WCGBA, save for life membership, can be made in writing to the Chief Executive Officer at any time. Recommendations will be made to the EGB with the final approval lying with the Members at the Annual General Meeting in the following calendar year.

 

4.3      Area status is a geographical area comprising of at least 20 bowling clubs. There are four geographical areas, namely:

a.    Flintshire

b.    Glyndwr

c.    Gwynedd

d.    Wrexham

 

4.4       The Bowling Societies of the WCGBA are:

a.    The Coaching Society

b.    The Referee’s Society

 

4.5       The Bowling Leagues of the WCGBA are set out in Annex 2.

 

4.6      The Bowling Clubs of the WCGBA are set out in Annex 3 together with their geographical boundary.

 

4.7       The Life Members of the WCGBA are set out in Annex 4.

 

4.8      Membership of the Executive Governance Board shall come from the Area Bowling Associations. Each area association shall have three representatives. Representatives shall be nominated in accordance with the Area Committees and with approval of the Chief Executive Officer and EGB.

 

5.            Subscriptions & Finance

 

5.1      The Chief Executive Officer and Financial Officer are responsible for the financial matters relating to the WCGBA.

 

5.2      The Financial Officer has conduct of the WCGBA finances.

 

5.3       Annual fees are as follows:

 

Type

Payable to

Amount

 

Membership Fee

WCGBA Financial Officer

£30.00

 

Club Affiliation Fee (BCGBA)

WCGBA Financial Officer

£15.00

 

Players Registration Fee

(all Players registered with a Bowling League are liable)

 

WCGBA Players Registrar

£3.00

Fine for playing a non-registered play

 

WCGBA Financial Officer

£50.00

BCGBA Handbook

WCGBA Financial Officer

£2.50

 

BCGBA Individual Life Membership (if not previously paid)

 

WCGBA Players Registrar

£10.00

WCGBA Open Competition

WCGBA Financial Officer

£5.00

 

BCGBA Open Competition

 

BCGBA Chief Executive Officer

£6.00

Fine non-attendance at AGM or SGM of WCGBA

 

WCGBA Financial Officer

£20.00

Fine for not registering a WCGBA Open Competition

 

WCGBA Financial Officer

£10.00

Fee for registering an appeal

 

WCGBA Financial Officer

£50.00

 

 

5.4      All fees are payable by the 30th June in any calendar year.

 

5.5      If any Area Bowling Association, Bowling League or Bowling Club has not paid their Membership, Affiliation or Players Registration fee by the 30th June in any calendar year, then all players belonging to that Area, League or Club will not be allowed to participate in any tournaments / games played under the jurisdiction of the WCGBA.

 

5.6      If any club registers a player to play in any league without paying the Players Registration fee they shall be liable to a fine as set out in the list of Annual fees and that player shall forfeit each game played in that league and shall continue to do so until the Players Registration fee is paid.

 

5.7      If any Member, save for life members, has not provided the Chief Executive Officer with details of their annual insurance cover (including public liability) in accordance with the WCGBA constitution, they shall be suspended until such requirements are met in accordance with Bye-laws of the BCGBA (5(b)).

 

5.8      The Accounts of the Association shall be subjected to an annual independent inspection at the conclusion of the financial year.

 

5.9      The financial year ends on the 31st October.

 

5.10    Correct accounting records shall be kept by the Financial Officer with up-to-date financial statements and a report being provided at each Executive Governance Board Meeting.

 

5.11    At the end of the financial year and following the independent inspection of the accounts the Executive Governance Board shall be provided with the report from the appointed accountant.

 

5.12    The appointed accountant shall be the joint responsibility of the Chief Executive Officer and Financial Officer.

 

5.13    All payments by cheques must be signed by any two of the following: a) The Chief Executive Officer, b) The Financial Officer, c) The Chairman of the Executive Governance Board or, d) The Chair of the Finance Committee.

 

5.14    All expenses must be submitted to the Financial Officer for consideration. Payment of expenses will be in accordance with the WCGBA constitution. The current expenses policy for travel is:

            a.         EGB Members & Officers 30p per mile

            b.         Players 15p per mile

 

6.         Meetings

 

6.1       An Annual General Meeting shall take place in accordance with the constitution of the WCGBA.

 

6.2       The business of the Annual General Meeting will include:

            a.         Minutes of the Previous Annual General Meeting

            b.         Chief Executive’s Report

            c.         Financial Officer’s Report

            d.         Independent Financial Report on the Accounts

            e.         Appointment of WCGBA Accountant

            f.          Election of the President & Deputy President of the WCGBA

            g.         Election of Deputy President of the BCGBA (when applicable)

            h.         Election of Deputy President of the BCGLBA (when applicable)

            i.          Any notice of motion (as set out in the Constitution)

 

6.3       Any other General Meeting is also set out in the constitution of the WCGBA.

 

6.4       Meetings of the Executive Governance Board shall take place in accordance with the WCGBA constitution.

 

6.5       Sub-committees will be responsible through their Area Association of nominated Chair for organising their own meetings. All recommendations from sub-committees need the approval of the EGB either through delegated responsibility or approval.

 

7.         Tournaments

 

7.1       Promoters of bowling contests inviting or accepting entries WITHIN the WCGBA must apply to the Open Competitions Registrar and pay an annual fee set out in the Annual Fees table at least 28 days prior to the commencement of the contest. The application must state the name of the Club and the venue where the contest is being held. Such contests shall be deemed “Open Contest” to all members of the WCGBA. Promoters of such contests must display on entry forms and all forms of publicity relating to the event the words “Affiliated to and approved by the WCGBA,” the maximum number of entries, the entry fee and the total prize money. Promoters accepting male and female entries must clearly indicate that it is a mixed competition. Promoters must ensure that all contestants have a valid BCGBA registration card. Any contestants that do not have a valid BCGBA registration card must be debarred from the competition and reported to the WCGBA. Any promoter failing to notify the Open Competitions Registrar will be liable to a fine as set out in the Annual Fees Table.

 

7.2       Promoters of bowling contests inviting or accepting entries from bowlers outside the WCGBA, must apply to the BCGBA as well as the WCGBA and pay the appropriate fee as set out in the Annual Fees Table (see bye-law 11 in the BCGBA handbook). Promoters must ensure that all contestants have a valid BCGBA registration card. Any contestants that do not have a valid BCGBA registration card must be debarred from the competition and reported to the WCGBA.

 

7.3       The Tournament Officer through the Tournament Committee is responsible for organising and running annual events promoted by the WCGBA. A calendar of events will be published annually informing what tournaments will be taking place together with closing dates.

 

7.4       The rules for WCGBA tournaments are at Annex 5.

 

7.5       First consideration must be given by all affiliated clubs to the WCGBA’s requirements to use of greens. The WCGBA shall have first claim on any green selected for use in their Tournaments, provided that fourteen days’ notice is given to the Secretary of the Club whose green has been chosen by the Tournament Officer and / or Tournament Committee. There shall be no charge by the club to the WCGBA.

 

7.6       Players dress at WCGBA tournaments shall be in accordance with the BCGBA bye-law 25 in the BCGBA handbook.

 

8.         Team Honours

 

8.1       Team Honours apply to the following WCGBA teams and players selected to represent those teams:

a.    Senior Team

b.    Ladies Team

c.    Junior Team

d.    Men’s Veterans Team

e.    Ladies Veterans Team

f.     Ladies Junior Team

 

8.2       The method of selection in relation to the above-mentioned Teams shall be determined by the National Performance Committee.

 

8.3       The WCGBA has first call and priority to select any Player who is a member of any Club affiliated to any Area Association, to play in any BCGBA / BCGLBA County Championship or any BCGBA / BCGLBA Merit (including reserves) or sanctioned event. A written notice will be sent to the player.

 

8.4       Any player wishing to be excused from playing for the WCGBA in such matches defined in 8.3 must write to the WCGBA Chief Executive Officer, providing an adequate reason for not accepting the honour, within three days. If any player fails to make such an application and fails to appear at any event, they cannot be considered for selection again or participate in any competitions run under the jurisdiction of the WCGBA or participate in any competition as a representative of the WCGBA until they have appeared in person before a committee nominated by the WCGBA Executive Governance Board.

 

8.5       Any player chosen to represent the WCGBA cannot play for their Club in a league match or in a competition on the day of any event, unless the player has received permission from the Chief Executive Officer.

 

8.6       Any Club having two or more members selected as players, reserves or Officials in any BCGBA / BCGLBA County Championship or International Match or any Area Association match shall have the right to postpone and re-arrange a league match within the stipulated time determined by the Rules of that League.

 

8.7       Players and Officials must be prepared to completely fulfil their playing and social obligations to the WCGBA before they undertake any other commitments, which are confirmed and approved by the WCGBA Chief Executive Officer.

 

8.8       First consideration must be given by all affiliated Clubs to the WCGBA’s requirements to the use of greens. The WCGBA shall have first claim on any green selected for use in their Team Matches, provided that fourteen days notice is given to the Secretary of any Club whose green has been chosen. There shall be no charge by the Club to the WCGBA.

 

8.9       Players dress shall be in accordance with BCGBA bye-law 25 in the BCGBA handbook.

 

9.         Disciplinary and Appeals

 

9.1       The Disciplinary and Appeals Procedures can be found at Annex 6.

 

9.2       The Disciplinary and Appeals Procedures define the responsibilities of all the organisations and individuals incorporated within and affiliated to the WCGBA. As the National Governing Body the WCGBA is the arbiter of discipline, behaviour and performance within the sport in Wales.

 

9.3       The Code of Conduct at Annex 7 lays out the basic requirements in terms of individual responsibility.

 

9.4       It is the duty and responsibility of all clubs, leagues, societies and Area Associations, through their officials and the WCGBA, through the EGB and officers, to ensure that the WCGBA Code of Conduct is made known to all players and is strictly implemented.

 

9.5       Any bowler, whether a registered or social player at club level, all affiliated clubs, all affiliated leagues, all affiliated societies, Area Associations, any member of the EGB and WCGBA officials  can be brought into the WCGBA disciplinary procedure.

 

9.6       It shall be misconduct of any Area Association, League, Society, Club, Official or player is proved to the satisfaction of the EGB to have committed any act (including violation of the Laws of the Game and Rules of the WCGBA and / or BCGBA) or made any statement either verbally or in writing or been responsible for conduct or any matter which, in the opinion of the EGB, is considered to be ungentlemanly, insulting, or improper behaviour or likely to bring the game into disrepute.

 

9.7       On misconduct being proved to the satisfaction of the EGB, they shall have the power to order the offender to be suspended from all or any specified competitions of events for a period of time that the EGB shall consider appropriate.  The EGB in addition to suspensions, shall have the power to impose fines up to a maximum of £50.00, cautions or reprimands as the occasion demands.

 

10.       Safeguarding

 

10.1    The WCGBA as a member of the British Crown Green Bowling Association has adopted policies and procedures through the Bowls Development Alliance (“BDA”).

 

10.2    The English Short Mat Bowling Association, the English Bowling Federation, the British Crown Green Bowls Association, Bowls England and the English Indoor Bowling Association are all part of the Safeguarding Bowls group alongside and the under the umbrella of the BDA to ensure that the sport is kept safe for everyone to play.

 

10.3    This means that the five National Governing Bodies and their affiliated members follow the same policy, guidelines and templates which will be available to all clubs regardless of which format is played.

 

10.4    County Safeguarding Leads and Club Welfare Officers across the various codes are able to access training to support them in their role and provide them with knowledge and information on any action they would need to take if a concern was raised within their club.

 

10.5    For access to the Safeguarding Bowls website please access the link through the WCGBA website at www.wcgba.com or direct www.safeguardingbowls.org

 

10.6    The following policies are available:-

            a.         Safeguarding Policy at Annex 8

            b.         Safeguarding Guidelines Document at Annex 9

            c.         Safeguarding Templates Document at Annex 10

            d.         Adults at Risk Policy at Annex 11

            e.         Anti Bullying Statement at Annex 12

 

10.7    Any allegations in respect of Child Protection and Vulnerable Adults should be referred to the WCGBA Safeguarding Lead Officer of the WCGBA Chief Executive Officer.

 

10.8    The WCGBA fully accepts its legal and moral obligation to exercise its duty of care and to protect ALL children and vulnerable adults participating in its activities and to safeguard their welfare. The Association is committed to doing this by acknowledging that:

            a.         the welfare of the individual is paramount

b.         each individual, irrespective of age, gender, religion, race or disability has the right to protection from abuse

c.         each individual has a right to be safe and treated with respect and dignity.

 

10.9    The WCGBA shall use it best endeavours to ensure that:

            a.         all allegations of abuse are taken seriously

            b.         the response to them is swift and appropriate

            c.         the effectiveness is reviewed through the BDA

d.         a responsible person is appointed annually as Safeguarding Lead Officer, to whom members can address any concerns,

 

10.10  All Area Associations MUST nominate a Safeguarding Officer whose duty is to ensure that the list of Welfare Officers in their area is kept up to date. The Area Safeguarding Officer will be responsible for the administration and collation of the DBS forms and to ensure that the information is correct during the verifying process. They are responsible for passing these on to the WCGBA Counter-Signatory (the WCGBA Secretary) for submission to the DBS. They will be responsible for passing the information on any breaches of or concerns regarding the Safeguarding policies to the Chief Executive Officer and to the Safeguarding Committee for investigation.

 

10.11  All clubs MUST nominate a Welfare Officer by April 1st of any year and inform the Area Safeguarding Officer by this date to allow for the relevant DBS check to be carried out. Failure by any club to comply with this procedure will result in the affiliation of that club to the Area and the WCGBA being withdrawn.

 

10.12  If the Welfare Officer of any club resigns after April 1st, that club must inform the Area Safeguarding Officer immediately and nominate a new Welfare Officer within ONE MONTH to allow for the relevant DBS check to be carried out. Failure by any club to comply with this procedure will result in the affiliation of that club to the Area and the WCGBA being withdrawn.

 

10.13  When appropriate seminars in Protection of Children and Vulnerable Adults, to outline the policy and procedures of the WCGBA (through the BDA), are held in the club’s own area the Nominated Welfare Officers are expected to attend unless a valid reason can be given.

 

10.14  The WCGBA has established a Safeguarding Committee which has responsibility to deal with serious cases contravening the Safeguarding policies emanating at any level of the WCGBA. The Committee will receive information from the WCGBA Safeguarding Lead Officer and where appropriate the Area Safeguarding Officers and Club Welfare Officers. The Committee will agree on how the issue is resolved. The Committee will minute its deliberations and decisions and report these to the WCGBA EGB.

 

11.       Complaints

 

11.1    The policy for dealing with general complaints can be found at Annex 13.

 

11.2    The policy for dealing with persistent or vexatious complaints can be found at Annex 14.

 

11.3    The policy for dealing with EGB member or committee member grievances can be found as part of Annex 1.

 

12.       Executive Governance Board powers

 

12.1    In the event of any questions or matters arising, which are not provided for in the Constitution or Rules, such questions or matters shall be dealt with by the Executive Governance Board whose decision shall be final.